Privacy Policy

A lightly pink coloured Japanese symbol.

Please click this link for Privacy Policy for California Resident

Yamasa Corporation U.S.A. (hereafter “our company”) recognizes the importance of personal information and considers appropriate handling of personal information to be an important duty. Our company works to protect personal information by painstakingly adhering to the following policies.

1. Introduction

Yamasa Group is committed to protecting and respecting your privacy. This Privacy Notice (this “Notice”) conforms to the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (the “CCPA”) and applies to the handling of personal information of residents of California (“Employee,” “you,” or “your”). We would like to inform you how we use and protect your personal information. This includes informing you of your rights regarding your personal information that we hold.

2. Information We Collect

We collect information that identifies, relates to, describes, references, and is capable of being associated with or could reasonably be linked, directly or indirectly, to a particular Employee or device (“Personal Information”). In particular, we will collect and have collected in the last twelve (12) months the following categories of Personal Information directly from you:

Category and Examples

A.  Identifiers

Name, gender, address, social security number, birthday, phone number, email address, education record, employment history, signature, medical insurance number, bank account number, driver's license number, passport number, visa number (for expats only), date of hire, date of termination, pay cycle, bank account information of HSA accounts, etc.

B. Personal  Information categories listed in the California Consumer Records statute  (Cal. Civ. Code § 1798.80)

Name, signature, social security number, address, telephone number, passport number, driver’s license, insurance policy number, education, employment history, bank account number, medical information, etc.

C. Protected classification characteristics under California or federal law

Gender, age, citizenship status, immigration status, etc.

E. Biometric Information

Fingerprint

F. Professional or employment-related information

Employment history, date of hire, date of termination, pay cycle, etc.

G. Education information, defined as information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99)

Education record, etc.

F. Professional or employment-related information

Social security number, driver’s license, passport number, citizenship status, immigration status, etc.

We will not collect additional categories of Personal Information or use the Personal Information we collect for materially different, unrelated, or incompatible purposes without providing you with notice thereof.

3. Use of Personal Information

We may use Personal Information (including Sensitive Personal Information; the same applies hereinafter) for one or more of the following business purposes:

  • To manage HR and general administration matters, such as executing employment contracts, payroll, salary payment, reimbursement of expenses, insurance, benefits and welfare management, taxes, performance evaluation, and workplace safety management; and
  • To apply and renew visas and work permits.

4. Disclosure of Personal Information

We may disclose your Personal Information to a third party for business or commercial purposes. When we disclose Personal Information to service providers or contractors for business or commercial purposes, we enter into a contract that describes such purposes and requires the service providers or contractors to keep such Personal Information confidential and not to use it for any purpose except for performing the contract.

In the preceding twelve (12) months, we have disclosed the following categories of Personal Information to the following categories of third parties for business or commercial purposes indicated in Section 3 (Use of Personal Information):

Category of Personal Information and Category of Third Party

A.  Identifiers

Payroll service providers, employee management software providers, medical and vision insurance providers, long-term/short-term disability insurance providers and legal liability insurance providers, benefits and welfare management service providers, and our affiliated companies (https://www.yamasa.com/english/corporate/info/network/)

B. Personal Information categories listed in the California Consumer Records statute (Cal. Civ. Code § 1798.80)

Payroll service providers, employee management software providers, medical and vision insurance providers, long-
term/short-term disability insurance providers and legal liability insurance providers, benefits and welfare management
service providers, and our affiliated companies

C. Protected classification characteristics under California or federal law

Payroll service providers, employee management software providers, medical and vision insurance providers, long-
term/short-term disability insurance providers and legal liability insurance providers, benefits and welfare management
service providers, and our affiliated companies

D. Biometric Information

Employee management software providers, and our affiliated companies

E. Professional or employment-related information

Employee management software providers, and our affiliated companies

F. Education information, defined as information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99)

Employee management software providers, and our affiliated companies

G. Sensitive Personal Information (Cal. Civ. Code § 1798.140(ae)

Employee management software providers, medical and vision insurance providers, long-term/short-term disability
insurance providers and legal liability insurance providers, benefits and welfare management service providers, and our
affiliated companies

5. Sharing and Sale of Personal Information

We have not shared or sold any Personal Information in the preceding twelve (12) months.

6. Your Rights and Choices under the CCPA

The CCPA provides specific rights regarding Personal Information to Employees who are residents of California. If you are a California resident, this Section 6 describes your rights under the CCPA and explains how to exercise those rights.

(1) Right to Access Specific Information
You have the right to request that we disclose certain information to you about our collection, sharing, disclosure, or use of your Personal Information. Upon receiving and confirming your verifiable request, we will disclose the following information to you:

  • The categories of Personal Information we have collected about you;
  • The categories of the sources of the Personal Information we have collected about you;
  • Our business or commercial purpose(s) for collecting, sharing or selling such Personal Information;
  • The categories of third parties to whom we disclosed Personal Information;
  • The categories of Personal Information we sold or shared and the categories of third parties to
    whom we sold or shared each category of Personal Information;
  • The categories of Personal Information we disclosed for business purposes and the categories of
    third parties to whom we disclosed each category of Personal Information; and
  • The specific pieces of Personal Information we have collected about you.

Please note that we have not shared or sold any Personal Information in the preceding twelve (12) months.

(2) Right to Request Deletion
You have the right to request that we delete any of your Personal Information that we have collected from you and retained, subject to certain exceptions. Upon receiving and confirming your verifiable request, we will delete, and notify our service providers or contractors and third parties to whom we have sold or shared such Personal Information to delete, your Personal Information from our records, unless an exception applies.

We may deny your deletion request if retaining the information is necessary for us or our service providers or contractors to:

  • Complete the transaction for which the Personal Information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, provide a good or service requested by you, or reasonably anticipated by you within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us;
  • Help to ensure security and integrity to the extent the use of the consumer’s personal information
    is reasonably necessary and proportionate for those purposes;
  • Debug products to identify and repair errors that impair existing intended functionality;
  • Exercise free speech, ensure the rights of other individuals to exercise their free speech, or exercise
    other rights provided by law;
  • Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et.
    seq.);
  • Engage in public or peer reviewed scientific, historical, or statistical research that conforms or adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the ability to complete such research, if you have provided informed consent;
  • Enable solely internal uses that are reasonably aligned with your expectations based on your
    relationship with us and compatible with the context in which you provided the information; or
  • Comply with legal obligations.

(3) Right to Request Correction of Inaccurate Personal Information
You have the right to request that we correct any of your inaccurate Personal Information that we have collected from you and retained. Upon receiving and confirming your verifiable request, we will correct, and notify our service providers or contractors and third parties to whom we have sold or shared such Personal Information to correct, your inaccurate Personal Information. We may deny your correction request if we determine that the contested Personal Information is more likely than not accurate based on the totality of the circumstances.

(4) Right to Opt-Out of Sale or Sharing
We have not shared or sold and will not share or sell any Personal Information collected from you.

(5) Right to Non-Discrimination
We will not discriminate against California residents for exercising any of their rights under the CCPA.
Moreover, unless permitted by the CCPA, we will not:

  • Deny you goods or services;
  • Charge you different prices or rates for goods or services, including by granting discounts or
    imposing penalties;
  • Suggest that you may receive a different price or rate for goods or services;
  • Provide you with a different level or quality of goods or services;
  • Suggest that you may receive a different level or quality of goods or services; or
  • Retaliate against an employee, applicant for employment, or independent contractor.

(6) Right to Limit the Use and Disclosure of Sensitive Personal Information
We have not used and will not use any Sensitive Personal Information collected from you for purposes other than those necessary to perform the services or provide the goods reasonably expected by an average consumer who requests those goods or services as specified in the CCPA and its regulations adopted by the California Privacy Protection Agency.

(7) Exercising your Rights under the CCPA
To exercise your rights under the CCPA to access, delete, or correct your Personal Information as described above, please submit a verifiable request to us by contacting us in the manner set forth in Section 8 (Contact Us).

Only you, a natural person or a person registered with the California Secretary of State, authorized by you to act on your behalf, or a person who has power of attorney or is acting as a your conservator may make a verifiable request related to your Personal Information. You may also make a verifiable request on behalf of your minor child.

The verifiable request must:

  • Provide sufficient information that allows us to reasonably verify that you are the person whose Personal Information we have collected or an authorized representative thereof; and
  • Describe your request in sufficient detail to allow us to properly understand, evaluate, and respond thereto.

7. Retention Period

We retain your Personal Information for as long as needed in light of the purposes described in this notice. The criteria used to determine our retention period includes: (i) the duration of our ongoing relationship with you; (ii) whether there is any legal obligation to which we are subject; and (iii) whether there is a need to perform a contract to which you are party.

8. Contact Us

If you have any questions or comments about this Privacy Notice, the ways in which we collect and use your Personal Information, or your choices and rights regarding such use, please contact [Human Resources/Administration at [jhamilton@yamasausa.com or agarcia-soto@yamasausa.com)or +1-877- 358-3665.

‍

Privacy Notice Last Updated and Effective: [01 17, 2025]

‍